Case
Study
P2P and SIM Implementation with Accelerated Rollout to National Supplier Base
- Project: Coupa P2P & SIM Implementation
- Category: Spend Management
- Partner: Coupa
The Challenge
With increasing transaction volumes and growing amounts of data, the customer faced a number of challenges associated with manual processes and disconnected systems. These challenges had the potential to impact profitability, compliance, and operational efficiency. The Australian business recognised the importance of implementing an integrated Procure-to-Pay (P2P) solution to improve financial risk controls and drive greater operational efficiencies. The initiative initially focused on the requirements of the Australian business.
The Solution
Coupa P2P and Coupa Supplier Information Management (SIM) modules were selected and implemented to manage the end-to-end Procure-to-Pay process, including:
- Vendor Management.
- Purchase Requisitions.
- Purchase Order Creation.
- Goods Receipting.
- Invoice Processing.
- Payment Processing.
- Reporting.
FourPL were engaged:
As implementation partner together with the Coupa Implementation Services. FourPL provided both the Project Management and Coupa expertise to design, configure and support the application based on customer requirements.
After the initial pilot, FourPL managed and supported the supplier enablement and onboarding process.
The Results
The business objectives achieved were:
- Reduced reliance on paper-based processes.
- Improved control and compliance through automation of Delegation of Authority and approval prior to purchase.
- Better visibility over commitments by automating the accrual process and reducing manual processes.
- Traceability and auditability of invoices throughout the process.
- An easy-to-use portal that drives a better end-user and supplier experience.
- Accelerated rollout to the national supplier base.
- Cleansed/reduced supplier footprint.
- Improved insight into spend management.
The Conclusion
“One of the key success factors when implementing a new Procure to Pay (P2P) transformation is the need to connect electronically with suppliers and to deploy quickly. Numbers matter. The more suppliers you enable, the more transactions you can process and more paper you can eliminate.”
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